Online Voting for
Condo Associations
Conduct AGMs, special resolutions, and board elections online with confidence. Anonymous ballots, weighted unit votes, real-time results, and a complete paper trail for your records.
Condo association governance should not be this complex
From proxy paperwork to special resolutions, administrative steps slow down every decision.
Proxy appointments without the paperwork
Verifying proxy forms and tracking absentee owners used to take hours before every meeting. An owner who cannot attend can now appoint another owner to represent them, with a cap on how many they may represent and an exportable register of every appointment, including revoked and voided ones. Check-in gives the chair an accurate record of who is present, an input to the board's own quorum determination.
Special resolutions with strict thresholds
When a capital repair or bylaw amendment requires 75% approval, you need a precise, defensible count. Paper-based processes leave room for dispute.
Large buildings with disengaged owners
Reaching hundreds of unit owners, many of whom rent out their units or are unavailable during business hours, is a persistent challenge for every condo manager.
Built for condo governance
Every feature designed with unit owners, boards, and property managers in mind.
Unit owner vote management
Import your unit owner list from any spreadsheet or property management system. Assign vote weights by unit entitlement in the same CSV.
Fully anonymous secret ballot
Ownership votes are anonymous by default. VoteAlly cannot connect a ballot to a specific unit owner, protecting the integrity of sensitive decisions.
Live AGM voting control
Open and close motions in real time during your annual general meeting (AGM). Results update instantly on screen with exact vote counts and percentages.
Multiple admin seats
Add your property manager and board chair as separate admins. Pro plan includes two seats, with more available as an add-on.
Documentation for your minute book
Export results, participation records, and a complete admin activity log. Every vote is timestamped and exportable for your legal records.
Accessible for every owner
No app, no password, no account needed. Owners vote from a link in their email on any phone or computer in seconds.
Digital proxy delegation
An owner who cannot attend appoints another owner to cast their vote, with a full audit trail instead of a paper form. A cap can limit how many owners one person represents, and appointments freeze once the session opens, not only at the optional deadline. Their ballot carries the combined weight of everyone who appointed them, recorded as represented rather than voted.
Meeting check-in
Owners check themselves in with a code the chair announces at the meeting, or your admin desk admits them by name. Every check-in exports to an attendance record for your minute book.
Split vote allocation
An owner holding votes across multiple units, or combined proxy weight, can divide them across candidates or options instead of casting them all one way. Available on both live meetings and scheduled elections.
Read the proxy delegation guide and the attendance check-in guide for the full appointment and check-in workflow.
Start free. Upgrade when you need it.
Free plan supports up to 50 voters per session. Pro Association at $220 per year adds 120 voters, custom branding, and unlimited motions. Capacity boosts available for large buildings.
Frequently asked questions
Can VoteAlly handle special resolutions with higher approval thresholds?
Yes. VoteAlly shows exact vote counts and percentages. You determine whether the result meets your bylaw threshold, such as a 75% supermajority. Full results export is available for documentation.
How do unit owners access their ballot?
Each owner receives a personal magic link by email. One click logs them in with no password required. They can also use their access code on your condo's dedicated voter portal.
Can we assign different vote weights to unit owners?
Yes. The voter import CSV supports a weight column so you can assign proportional vote weight based on unit entitlement or share ownership.
Can our property manager access the system?
Yes. The Pro plan includes two admin seats, with additional seats available as an add-on. Property managers can be added with full admin access.
Is there an audit trail for our records?
Yes. Every admin action is timestamped in the activity log. Export results, ballot records, and participation reports as CSV files for your minute book.
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Need a fully managed AGM?
Our team handles setup, voter import, and live meeting support so your property manager can focus on running the meeting.
Note: VoteAlly provides voting software and administrative tools, not legal advice. Always consult your organization's legal counsel to ensure your election processes comply with your specific bylaws and local legislation.